Responsibilities

  • Address problems and develop practical, thorough, and creative solutions with minimal supervision
  • Exercise independent judgment and discretion of sensitive/confidential and proprietary information
  • Partner closely with supervisor and other staff to maximize the efficiency of the group by anticipating, planning, coordinating, and prioritizing various tasks.
  • Understand and troubleshoot from a broad perspective and anticipate the daily impact of office problems.
  • Independently create and deliver communications based on general instructions.
  • Perform office support functions including: answering phones, scheduling appointments, setting-up meetings, opening mail, filing and retrieving records.
  • Coordinate and procure office supplies and equipment including computers, printers, mobile phones and hand held computers.
  • Manage electronic calendars, meeting schedules, travel arrangements and coordinate menu for lunch meetings.
  • Follow-up on a wide range of administrative services including group training, hiring, payments and refunds.
  • Prepare, maintain, process and track budgets and expense reports, check requests, monthly statements, etc.

Requirements: Strong administrative technical skills and financial understanding with attention to detail. 

  • Advanced skills in Office Outlook, Word, Excel, and PowerPoint
  • Must be able to prioritize and meet project deadlines with no supervision
  • Ability to prioritize and delegate tasks to maximize efficiency
  • Ability to maintain confidentiality
  • Ability to maintain and analyze financial data such as budgets.
  • Outstanding organizational skills, including ability to manage several projects concurrently

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